Request for Proposals
Translation of Judicial Documents
For Persons with Limited English Proficiency

Overview of Project

Due to the number of persons with limited English proficiency residing in the State of Tennessee, the Administrative Office of the Courts is currently seeking proposals from individuals and organizations to translate various court documents into the languages of Spanish with translation into Korean and Vietnamese based on funding availability.  The AOC has received a grant award of $30,000 for this project.

Qualifications and Criteria

The AOC is seeking proposals from qualified organizations, agencies, and individuals that have previous experience translating documents for mid-size to large governments, corporations, or establishments.  Providers must be in good standing with their association or licensing board.  Licensor or certification by a national organization, such as, but not specifically limited to, the American Translators Association (ATA) and/or The National Association of Judiciary Interpreters & Translators is preferred. The AOC may award multiple contracts up to the $30,000 received; therefore, those that apply are encouraged to be as specific as possible as to exact services that will be provided and specific costs for those services.

Project Schedule

Deadline for Submitting Proposal	January 11, 2008 at 4:30 pm
Evaluate Proposals	January 14-18, 2008
Notification of successful and unsuccessful proposals	January 21, 2008
Finalize contracts	January 21-30, 2008
Contract work begins	February 1, 2008
Contract work ends	June 15, 2008

 

List of Documents for Translation
(Please click here for list and specific documents)

Submission of Proposals

Those interested should submit by mail or in person proposal(s) outlining qualifications, capabilities, experience and cost to the AOC.  Proposals will be considered “Qualified” that meet minimum criteria requirements.  These requirements include, but are not limited to, submission deadline, number of requested copies, and overall proposal quality.  All proposals will be reviewed, evaluated, and rated by the AOC.  At any time during the review, the AOC may request additional information from interested parties, which must be submitted in writing. 

Criteria for proposal evaluation will include but not be limited to following:

• Ability to meet the project time lines

• Strength and stability to provide the requested services

• Professional experience and qualifications of personnel

• Number of years providing this type of service

• Cost of proposed service

• Experience with a comparable size organization requesting similar services

• Clarity

• Distinguishing characteristics

• Overall responsiveness and completeness of proposal that meets or exceeds specifications

• Any other facts considered relevant by the evaluation staff

The provider must certify that their proposal and its pricing will remain in effect for a minimum of ninety (90) days after the proposal submission date.  All proposals and materials submitted will become property of the AOC.  Proposals should be sent to the following address no later than January 11, 2008: 

Sheila K. Morris, Court Programs Specialist
Administrative Office of the Courts
Nashville City Center
511 Union Street
Nashville, Tennessee  37219
(615) 741-2687 or 1-800-448-7970
Fax:  (615) 741-6285
Sheila.Morris@tscmail.state.tn.us

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Court Forms to be Translated

Links below to forms in PDF format.	Documents Also Available in MS Word Rich Text Format (.rtf) or (.doc)
1. Orders of Protection - Petition	Word
2. Orders of Protection - Ex Parte	Word
3. Order of Protection	Word
4. Order of Protection - Dismissal
5. Bail in Abuse Cases - Order	Word
6. Information About Filing For an Order of Protection
7. Cover Sheet For Order of Protection
8. Statistical Intake Sheet For Order of Protection
9. NCIC Order of Protection Entry Form (Shaded Area Only)
10. Domestic Violence Victim Notice of Release of Alleged Attacker
11. DA Attachment For Prosecution of Domestic Violence Case
12. Order Revoking Handgun Permit
13. Permanent Parenting Plan	Word
14. ADA Request For Modification	Word
15. ADA Summons Notice	Word
16. Order of Pre-Trial Release
17. Conditions of Release Order
18. Affidavit of Complaint (Criminal)	Word
19. Notice Regarding Insurance Coverage of Spouses and Former Spouses	Word
20. Affidavit of Complaint - Worthless Check / Sight Order	Word
21. Affidavit of Income and Property	Word
22. Appeal Bond from General Sessions	Word
23. Appearance Bond to General Sessions Court	Word
24. Application for Writ of Immediate Possession of Personal Property	Word
25. Arrest Warrant	Word
26. Capias / Bench Warrant	Word
27. Civil Summons	Word
28. Criminal Summons	Word
29. Detainer Summons	Word
30. Execution Garnishment	Word
31. Execution Garnishment Levy	Word
32. Final Forfeiture	Word
33. Grand Jury Subpoena	Word
34. Initial Appearance	Word
35. Inventory to be included with Summons to Recover Personal Property if property is automobile	Word
36. Judgment Sheet – Multiple Charges	Word
37. Judgment Sheet – Single Charge	Word
38. Judicial Hospitalization Cost Form	Word
39. Letter Size Judgment Form	Word
40. Mittimus	Word
41. Motion for Installment Payment	Word
42. Motion to Quash Garnishment/Execution and Claim Exemption Rights	Word
43. Motion to Recover Court Cost	Word
44. Notice of Appeal	Word
45. Notice to Re-Tax Court Cost	Word
46. Order for Expungement of Criminal Offender Record	Word
47. Order Re-Taxing Court Cost	Word
48. Pauper’s Oath in Lieu of Appeal Bond	Word
49. Release of Garnishment	Word
50. Release of Income Assignment	Word
51. Scire Facias	Word
52. Stay of Garnishment or Attachment	Word
53. Stay of Income Assignment	Word
54. Subpoena	Word
55. Summons to Recover Personal Property	Word
56. Uniform Affidavit of Indigency	Word
57. Uniform Civil Affidavit of Indigency	Word
58. Uniform Fax Filing Cover Sheet	Word
59. Uniform Pre-trial Diversion Application	Word
60. Waiver of Right to Counsel	Word
61. Writ of Possession	Word
TRANSLATION TO LANGUAGES OTHER THAN SPANISH The following forms will be translated into languages other than Spanish, The Spanish translation of these documents already exists.
62. Temporary Parenting Plan	Word
63. Parents Guide to Developing Permanent Parenting Plan	Word
64. A Parent's Guide to Mediation	Word
65. Agreement to Mediate	Word
66. Court Order to Mediate
67. Court Order For Pro Bono Mediation
68. Open Letter From Judges	Word
69. Parent's Guide to Education Seminar
70. Order to Attend Parenting Seminar	Word